down arrowMenu

Human Resource Services

Home | Jobs@UNI | My Benefits | Forms | About Us

PAF System Support

PAF System Support hero showing diversity

Personnel Action Form (PAF)

The PAF System is a web-based application that allows Preparers to create and submit Personnel Action Forms (PAF). A PAF is the form used to hire, terminate, transfer, increase or decrease salary, change labor distributions, pay special compensation, pay summer appointments or change any other part of an employee's assignment. The University's approval process is 100% automated. This enables the University to achieve the goal of processing personnel actions more accurately and efficiently.

Read More

Approvers of PAFs will receive notifications via email and they will then be required to access e-Business Suite to approve the PAFs—same process as timecards. For more Information, view the Approving PAFs instructional handout.

Directors, Department Heads, Deans and Vice Presidents play a critical role in the approval process. Although the workflow is now automated, it is still a human process to approve/reject the PAFs; therefore, they are in control of PAF workflow timelines. To support their efforts, we are utilizing Oracle e-Business workflow so that PAFs can be approved/rejected from any computer or hand-held device with an Internet connection—processing PAFs "on-the-go"and "away-from-your-desk."

Benefits of the PAF System

  • 100% electronic approval.
  • Workflow is 100% automated, BUT allows the Preparer to add additional approvers and employees they want to receive notifications.
  • Ability to access the PAF at any time.
  • No lost paper forms.
  • Ability to track PAFs.
  • Reduction in processing time.
  • Increased security.

System Processes

  • Employing departments will be initiating Merit and P&S PAFs.
  • Departments employing and departments funding the employee will need to approve the PAF.
  • Each approver’s name in the routing process will be part of the "official" PAF—their approval signifies that they have agreed to all parts of the PAF.
  • There is an option to temporarily delegate the approval authority when an approver takes a vacation. Delegates will need to be at an administrative level.
  • If a PAF is rejected, it will go back to the Preparer and the workflow process will start over. To assist the Preparer, a rejection reason should be included within the notes section of the notification.
  • The workflow does not timeout.

System Support

PAF Announcements

  1. Please do not create or submit any Change/Reappointment (CHG) PAFs with an effective date of 01-JUL-2017 or greater; UNLESS for a temporary employee. As soon as the budget process is complete, I will send out an "all-clear" email in June (typically late-June) and then you can create and submit CHG PAFs. As always, Preparers are only restricted on CHG PAFs, please continue to create and submit: New Appointment (NEW), Termination (END), Labor Distribution Change (LDC), Special Compensation (SPC), Summer Appointment (SMR) and Education Degree Update (EDU) PAFs. The Negative Message: If you create a CHG PAF for a non-temporary employee with an effective date of 01-JUL-2017 or greater, it will likely be rejected. To make it worse, if it is rejected, you will need to delete the PAF and start over after you see the "all-clear" late-June email.

PAF Types

View the following to determine why and when the PAF types should be used:

New Appointment (NEW)

Change/Reappointment (CHG)

Termination (TRM)

Special Compensation (SPC)

Summer Appointment (SMR)

Labor Distribution Change (LDC)

Education Degree Update (EDU)


Getting Started Resources

Quick Links to Field Help

Proxy Users

Effective Date

Org/Title Tab

Person Tab

Assign Info Tab

Assign Status Tab

Specific Tab

External Stipend Tab

LD Tab

Found Tab

Educ Tab

Terminate Tab

Spec Comp Tab

New Appt Tab (Summer Appointment Paf Only)

Summer Tab (Summer Appointment Paf Only)

Workflow Tab

History Tab

Appears after the PAF has been submitted by the preparer.