Description

Service Status is based on the primary position and describes the status the employee holds in the current employee group (i.e., Faculty, Merit, P&S, etc.). The Service Status list of values is based on the position title the PAF Preparer selects. If the Service Status is not changing, leave the default value.

Example: An employee may gain "Permanent Service" status in their original position, such as a Cook I who has completed the "Probationary" period. If this individual then moves to a Cook II position, their Service Status (within AFSCME) would remain "Permanent", but their Assignment Status within the new job classification (Cook II) would be "Probationary".

This field is completed by the HRS Employment team (hrs-employment@uni.edu).

Definitions

Annual – An individual with an annual appointment has an appointment involving major administrative assignments, policy development, and/or other related duties and responsibilities. Annual appointments generally report to the President or Vice President. Annual Appointments are exempt from the P&S Policies & Procedures relating to service rights and privileges conferred with continuing service status.

Emeritus - An individual who has retired from the University and is returning to the University in a new assignment.

Faculty Probationary –(Also sometimes referred to as “tenure-track.”) An individual with a probationary appointment is entitled to renewal of their contract up until the year their application for tenure is considered. When a new hire is made the department head should communicate to the preparer whether it is a probationary appointment or a term, renewable term or temporary appointment.

After the initial probationary PAF is generated there are four possible changes in status:

1. The person is awarded tenure and a PAF is generated to change the job status. This will usually occur in the spring of the sixth year of appointment. A grant of tenure is usually also associated with a promotion in rank to associate professor. The promotion carries a salary increase, which is specified for each year in the Master Agreement. The Provost Office should send confirmation of the tenure and promotion decision by the BOR to the dean and department head and the department head should notify the PAF preparer to initiate these changes.
2. The individual is in their first year of appointment and is notified by the department head by March 1 of that year that employment will be terminated at the end of the first year. The department head should notify the PAF preparer to generate a TRM PAF at the end of the spring semester.
3. The individual is in their second year of appointment and is notified by the department head by December 15 of that year that employment will be terminated at the end of the second year. The department head should notify the PAF preparer to generate a TRM PAF at the end of the spring semester.
4. The individual is in their third through sixth year of appointment and is notified by the department head prior to the end of the spring semester that their employment will be terminated at the end of the following academic year. The department head should notify the PAF preparer to generate a PAF for a one year term contract for the next academic year. At the end of the following year, a TRM PAF will be needed.

Faculty Temporary – See "Temporary".

Faculty Tenured – See "Tenured".

Faculty Term – This status is used for a multiple year appointment of either two, three or four years. The letter of appointment should specify the number of years and final year of appointment.

Institutional Official Continuing Service - If an employee had a previous P&S Continuing Service status, they can retain this status in an Institutional Official appointment.

Merit Probationary – Initial work period in any position new to the employee (unless re-classed into the position). Probationary period is six (6) months in length.

Merit Permanent – Work status granted following successful completion of the six-month probationary period.

Merit Temporary – See "Temporary".

P&S Continuing Service – Designated upon successful completion of a probationary or provisional appointment for the P&S staff member serving in a non-temporary position. Such service status remains in effect unless the staff member is terminated under conditions outlined in the non-reappointment and recall provisions of the reduction in force proceedings contained in the P&S policies & procedures. However, rights and privileges associated with Continuing Service status are not considered to be applicable with a position involving an Annual Appointment (i.e., P&S Annual).

P&S Contract – Designated for athletic coaching positions. A written contract should be executed detailing the salary, benefits and other terms associated with the contract appointment along with the specific time period the contract is effective.

P&S Probationary – Designated for non-temporary position assignments during the initial period of a staff member’s University service. The probationary appointment continues for not less than three (3) nor more than five (5) fiscal years during which time the staff member's performance is evaluated to determine whether the continuing service is to be designated.

P&S Temporary – Designated when services are required on a temporary basis to complete a particular project or to carry out certain duties and responsibilities. Appointment may be full-time or part-time for an appointment period of up to two (2) consecutive years.

P&S Term – Designated when services are required for a specific period of time with a project, grant, contract, or in connection with a program for which a limited funding period may exist and/or renewed funding periodically may be required.

Temporary – Designated when services are required on a temporary basis to complete a particular project or to carry out certain duties and responsibilities. Appointment may be full-time or part-time.

Tenured – An individual who has completed a probationary period of appointment (usually six years) and has been awarded permanent employment, meaning their employment with UNI can only be terminated for just cause. Tenure must be approved by the Board of Regents before an individual can be moved into tenure status. Status will change to tenure at the beginning of a new academic year only. After the BOR has acted to approve tenure and promotion, confirmation will be sent from the Provost Office to the dean and department head and the department head should notify the PAF preparer. The effective date will always be the start of the fiscal year.