Human Resource Services

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Time Off and Leave

Time Off and Leave

Overview

Time Off is considered a short-term absence from work with a clear start date, return date, and quantity of hours. Leave is considered an absence from work that is typically longer than five consecutive business days and the return date may not be known. Unless otherwise noted, employees will use their available accruals in order to be paid when absent from work. This page provides you information on the different types of time off and leave options at the university.

Faculty*

Faculty leave options are outlined in the Faculty Handbook, Chapter Eight. The following leaves are defined in the handbook:

  1. Sick Accrual Rate
  2. Sick Time Bank
  3. Short-term Leave
  4. Long-term Leave
  5. Professional or Personal Leave
  6. Family Caregiving Leave
  7. Retraining Leave
  8. Faculty Leadership Leave
  9. Absence Request Process
    1. Absence Request Job Aid

*Includes 9-month Academic Administrators

Military Leave

An employee who is a member of the National Guard or Reserve component of the United States Armed Forces will be granted leave with pay for a period or periods not to exceed 30 days per calendar year, provided the employee is called for field training, active duty, or in connection with an emergency condition (flood, riot, etc.). An absence request and a copy of the employee's military orders must be submitted in UNI Works prior to the leave period. The university is committed to complying with all rules and regulations relating to military leave, including the USERRA and Iowa Code 29A.28.

University Policy: 4.58 Military Leave

Absence Request: 'Continuous Leave of Absence" then select 'Military Leave' for first 30 days. After the first 30 days, status is changed to 'Military Leave without Pay'.

Court & Jury Service

When an employee is required to appear as a witness or serve as a member of a jury in connection with public or private litigation, they will be entitled to regular compensation provided pay received for such service (other than travel or personal expense reimbursement) is surrendered to the university cashier. Such leave is to be noted on the monthly timecard.

Time Off Type: 'Jury Duty' for paid status.

Blood, Bone Marrow & Living Organ Donation Leave

University employees who serve as a blood, bone marrow, or living organ donor will be granted a leave of absence at their regular rate of pay for the regular work hours during which the employee is absent from work for these reasons. Leave situations that qualify under the Family & Medical Leave Act (FMLA) will be counted against eligible employees’ annual FMLA leave entitlement. An absence request must be completed and submitted in UNI Works prior to the start of the leave. For more detailed information, review 4.61 Blood, Bone Marrow, and Living Organ Donation Leave university policy.

Absence Request: 'Continuous Leave of Absence' then select the 'Organ Donation' reason for paid status.

Benefit Insurance

UNI employee benefit insurance is not maintained during unpaid leave; however you have the option of paying premiums sufficient to maintain full and continuous coverage on select insurance plans during the time of leave, subject to regulations set by the carrier. Please contact Human Resource Services to arrange for continuing or discontinuing insurance after leave is approved.

To learn more about your benefit options when on an unpaid leave, visit the I Need to Take a Leave supporting web page.

Job Protected Leave

The Family and Medical Leave Act (FMLA) provides up to 12 weeks of unpaid, job-protected leave per 12 month period to eligible employees for qualifying family, medical, and military-related reasons.

Human Resource Services

Springtime and the front entrance of Gilchrist Hall

027 Gilchrist Hall
Cedar Falls, IA 50614-0034
Mon. - Fri. 8:00 a.m. to 4:30 p.m.

319-273-2422 Phone
319-273-2927 Fax
hrs-mail@uni.edu