Time Off and Leave

An employee who is a member of the National Guard or Reserve component of the United States Armed Forces will be granted leave with pay for a period or periods not to exceed 30 days per calendar year, provided the employee is called for field training, active duty, or in connection with an emergency condition (flood, riot, etc.). An absence request and a copy of the employee's military orders must be submitted in UNI Works prior to the leave period. The university is committed to complying with all rules and regulations relating to military leave, including the USERRA and Iowa Code 29A.28.

University Policy: 4.58 Military Leave

An absence request should be submitted in UNI Works for the first 30 days of paid Military Leave: Request Absence > Absence Type > Continuous Leave of Absence > Military Leave  

After the first 30 days, leave status is changed to Military Leave without Pay unless employees request to utilize their accrued vacation or compensatory time to remain in paid status.

Intermittent paid military absences equating to 30 days should also be submitted in UNI Works: Request Absence > Absence Type > Time Off > Military Time Off 

When an employee is required to appear as a witness or serve as a member of a jury in connection with public or private litigation, they will be entitled to regular compensation provided pay received for such service (other than travel or personal expense reimbursement) is surrendered to the university cashier. Such leave is to be noted on the monthly timecard.

Absence Request > Time Off  > Jury Duty 

University employees who serve as a blood, bone marrow, or living organ donor will be granted a leave of absence at their regular rate of pay for the regular work hours during which the employee is absent from work for these reasons. Leave situations that qualify under the Family & Medical Leave Act (FMLA) will be counted against eligible employees’ annual FMLA leave entitlement. An absence request must be completed and submitted in UNI Works prior to the start of the leave. For more detailed information, review 4.61 Blood, Bone Marrow, and Living Organ Donation Leave university policy.

Absence Request > Continuous Leave of Absence > Organ Donation

Absence Request > Time Off > Blood Donation or Bone Marrow Donation 

When you need time off work because of your own serious health condition or to care for your parent, spouse, or child with a serious health condition, you may qualify for job-protected absences under the Family and Medical Leave Act (FMLA).  UNI is required to provide eligible employees up to 12 weeks of time away from work per 12-month period for qualifying family, medical, and military-related reasons. This type of leave is approved through Human Resource Services.  

UNI employee benefit insurance is not maintained during unpaid leave; however you have the option of paying premiums sufficient to maintain full and continuous coverage on select insurance plans during the time of leave, subject to regulations set by the carrier. Please contact Human Resource Services to arrange for continuing or discontinuing insurance after leave is approved.

To learn more about your benefit options when on an unpaid leave, visit the I Need to Take a Leave supporting web page.