Human Resource Services

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Workers' Compensation

Workers' Compensation

Information and Support for Faculty and Staff

Overview

The University is committed to maintaining a safe work environment for faculty, staff, and visitors. In the event of a workplace injury, all UNI employees are covered by Iowa Workers' Compensation which pays medical and indemnity benefits for employees injured on the job. UNI pays the entire cost of the program. Sedgwick CMS is the University's third party administrator for all workers compensation claims.

Employees who are injured on the job should report the injury to their supervisor, no matter how minor the injury may be. The supervisor will complete the Employer's First Report of Injury Form (online form password is 'froi') within 24 hours.

Medical Treatment

  • If medical treatment is necessary, Occupational Health at Bluebell Road Health Plaza is the designated provider for UNI.
  • After hour services are available for worker injury treatment at Waterloo Medical Center and Cedar Falls Medical Center emergency departments.
  • Services for worker injury treatment are also available at MercyOne Urgent Care located at Waterloo Health Plaza and Bluebell Road Health Plaza.
  • Supervisors should notify Occupational Health that the employee is being seen for a work injury and treatment will be paid by UNI. The supervisor should complete the Pre-authorization Form and send it with the employee to Occupational Health (see Supervisor’s Checklist). Alternately, supervisors may call Occupational Health at 319-575-5600 to pre-authorize the employee visit.
  • Medical claims should not be filed with the employee's health insurance carrier.

First Fill Prescriptions

  • myMatrixx is the Pharmacy Billing Manager (PBM) for our workers' compensation program administered by Sedgwick
  • If an injured employee is prescribed medication by the occupational health provider, they should follow the instructions on the Occupational Injury Temporary Prescription ID Card.
  • This prescription ID card may be used immediately following an injury while a First Report of Injury (FROI) is being filed and the workers' compensation claim set up with Sedgwick.
  • The temporary first fill information is meant to assist in filling prescriptions related to the work injury during this gap until the injured worker receives their own card specific to their workers' compensation claim.
  • Injured employees should bring the document to a participating retail network pharmacy to have their prescription filled. Employees should provide their social security number to the pharmacy when the nine-digit ID number is requested.

For more detailed information regarding Iowa Code for Workers’ Compensation benefits, please visit Iowa Workforce Development.

Know Your Current Elections: Benefits Self-Service

You can view your current enrollments, learn about your options, and make changes to your coverage through Benefits Self-Service.

Injury Prevention & Return to Work

Preventing work place injuries is critical in maintaining a safe working environment. Even in the safest working environments, injuries may still occur.

Safety Stretches are encouraged three times a day to warm-up for work and help prevent injury.

Winter safety tips and resources are available through Office of Risk Management and Environmental Health and Safety.

Sedgwick Web-based Tools viaOne® Express

If you have an active worker's compensation claim, Sedgwick ViaOne's® suite of web-based tools allow you to conveniently access and manage your claim.

Employees that would like to create a profile and follow their claim online may do so on their computer as well. Register online at https://mysedgwick.com/.

Contact Information

Melissa Ward
Employee Leave & Accommodation Coordinator
27 Gilchrist
Human Resource Services
University of Northern Iowa
Cedar Falls, IA 50614-0034

Phone: 319-273-6164
Fax: 319-273-2927
melissa.ward@uni.edu

Frequently Asked Questions

For more FAQ’s on Iowa Code on Workers’ Compensation, please visit https://www.iowaworkcomp.gov/

  1. 1Q: What type of injuries should be reported?

    1A: All injuries that happen while working for the University should be reported immediately to your supervisor. Injuries do not need to happen on University property for them to be covered. For example, if you are injured while traveling for work, this would be covered under workers’ compensation. Your supervisor will complete a First Report of Injury which will be submitted to Sedgwick, our third party administrator for workers' compensation claims. It is best to report even small incidences, even if they may not require medical treatment.

    Please note: An employee is not entitled to benefits for a preexisting injury or disease unless it is aggravated, or worsened, by the employment.

  2. 2Q: Who is eligible for workers' compensation benefits?

    2A: All UNI employees are eligible, including Student and Temporary employees. Reporting injuries is necessary to claim benefits.

  3. 3Q: Where can I go for treatment?

    3A: If treatment is necessary, Occupational Health at Bluebell Road Health Plaza is the designated provider for UNI. After hour services are available for worker injury treatment at Waterloo Medical Center and Cedar Falls Medical Center emergency departments. Services for worker injury treatment are also available at MercyOne Urgent Care located at Waterloo Health Plaza and Bluebell Road Health Plaza. Occupational Health should be notified that the claim is for a work injury and will be paid by UNI. For more information, view the Occupational Health Map and Pre-Authorization document.

  4. 4Q: Who decides whether or not I can work with my restrictions?

    4A: Work restrictions are sent from Occupational Health to UNI. If you are not released to full duty, Human Resource Services and your supervisor work together to determine whether your work restrictions can be accommodated or if you will need to be off work due to your injury. We make every effort to return you to work as soon as feasible; however, we do want employees to return to positions they can perform safely. The decision to accommodate an employee's work restriction is made on a case-by-case basis because job duties and requirements vary for each employee.

  5. 5Q: Who should I contact if I am injured?

    5A: It is important to first make your supervisor aware of your injury so the First Report of Injury can be completed in a timely manner. If you have any follow-up questions in regards to your claim, you can contact workcomp@uni.edu, or call 273-6164.

  6. 6Q: How should I code my time missed from work due to my injury?

    6A: Any medical treatment sought on the day of the injury should be coded as regular work hours on your timecard.

    If you are ordered off work by the occupational health provider or if we cannot accommodate your work restrictions, missed work time is coded as Work Comp (Sick/Injury) on your timecard. After a waiting period of three days, you may be eligible to receive workers' compensation benefits which will pay approximately 60% of your regular wage while you are unable to work due to your injury and treatment. You will also need to inform HRS whether you want to supplement your work comp payments to receive your full paycheck by using accrued sick leave, vacation, or comp time. If you choose not to supplement your work comp payments, you will be taken off payroll and your missed time would be coded as Unpaid (Off Duty).

    If you are able to return to work with or without restrictions but need to attend follow-up appointments, missed work time for those appointments should also be coded as Work Comp (Sick/Injury) on your timecard. This missed time will be drawn from your sick leave accruals unless you are able to schedule your appointments outside of work hours. If your appointments total 24 hours, the waiting period for workers' compensation benefits will be met and you may be eligible to receive payments, if approved by Sedgwick. You will also be able to code Excused Duty for any subsequent treatment appointments that cause you to miss work.

    If you are off work for more than three days due to your restrictions and return to work but still need to attend follow-up appointments, missed work time for appointments will be coded as Excused Duty on your timecard if you are not able to schedule the appointments outside of work hours.

  7. 7Q: What is the difference between Worker’s Compensation, FMLA, and the ADA?
    FMLA ADA Workers' Compensation
    Job Protected Leave
    Up to 12 weeks annually. Not required, but may be a reasonable accommodation. Preference only.
    Pay During Leave
    Not required, but may substitute sick, vacation, worker's compensation, short-term disability, etc. Not required. Not required, except to extent provided by insurance carrier.
    Medical and Dental Insurance
    Must continue for 12 weeks. Not required. Not required, except insurance will pay for medicals connected to on-the-job injury.
    Flexible Schedule
    Intermittent leave based on medical necessity. Not required, but may be a reasonable accommodation. Light duty may be required.
    Medical Certification
    Can require per Department of Labor regulations. Can require as it relates to ability to do essential functions of job. Required per insurer.
    Notice to Employee
    Required to start clock. Not required. Not required.
    Job Transfer
    Must be allowed in foreseeable intermittent situation. Not required, but may be a reasonable accommodation. Not required, but may be related to light duty.

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