Faculty New Hire Checklist
Faculty New Hire Checklist
Information for new faculty hired at the University of Northern Iowa
For a print-friendly version, in the print settings select the background graphics option. Before you arrive on campus
Return your signed offer letter to your department head and/or Dean. In your offer letter you will be asked to create your
University ID (UID) and your CatID (username).
Contact your department head and/or department secretary to:
Tell them your UID and CatID, and ask that they request early access for you to email, Blackboard, and Rod Library, and that your name has been assigned to the courses you’ll be teaching in the Student Information System (SIS).
Make sure that your department head and departmental secretary have your summer contact (email/phone) information.
Your department head/secretary should contact you when your email account has been established. Once you have your email account, you can access
email and MyUniverse (look for the tabs at the top of the UNI homepage). When you create your UID and CatID, there will also be information on your initial password for MyUniverse. You will be prompted to reset your password the first time you log into MyUniverse. MyUniverse is a portal for accessing email, pay slips, class lists, and using many other online tools. MyUniverse can be reached any time from the UNI webpage: look for the “MyUniverse” tab at the top of any page. (Some applications will not be available until after your new hire paperwork has been processed.)
Please confirm with your department head/secretary the date of your arrival on campus so that your office keys can be ordered and will be ready for you to pick up. For safety/security reasons, the key shop needs to know the likely date that you will want to pick up your keys. Make sure that someone in your department will be available to assist you when you arrive.
When you arrive on campus
Campus offices are open Monday through Friday, 8:00 a.m. to 4:30 p.m., unless otherwise specified.
Where should I park? You can pay to park in the metered areas to the east and west of Gilchrist Hall or park in the lot for which you intend to buy a parking pass. Please review the parking permit policies and parking map before arriving on campus. Note: If you receive a ticket for not having a parking permit on the same day you buy a parking pass for that specific lot, your ticket could be voided. Please read the ticket envelope for further directions. You may need to bring your ticket to Parking Services for verification of your purchase.
New Employees support web page to obtain and complete new hire paperwork and then report to Human Resource Services (027 Gilchrist Hall) onor before your first day of employment to turn in forms and provide document(s) that will establish your identity and employment eligibility. View a list of acceptable documents. Office hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. Per US Government regulations, section one of Form I-9 must be completed on or before your first day of employment and identity and employment eligibility documentation must be provided no later than your third day of employment. Please note that your employee record cannot be set up until you complete these forms, so a delay in completing these will also impact payroll and your computer account setup.
Once you have your employment verification letter, you can get your
parking pass at Public Safety (Gilchrist 30), if you need one. You will also need to know your license plate number to do this. (Parking passes for the next academic year go on sale August 1.) The cost of the parking permit can be deducted from your future payroll or you can pay with cash or check.
Go to the Housing and Dining Office (Redeker 010) to get your UNI ID card. A UNI ID card must be obtained before electronic access to a building will be granted.
Go to Facilities Management (1801 W. 31st Street, Cedar Falls) and pick up your keys. Please confirm with your department head/secretary the date of your arrival on campus so that your office keys can be ordered and will be ready for you to pick up. For safety/security reasons, the key shop needs to know the date that you will pick up your keys. You must have a form of photo identification to be able to pick up university keys. If you have any questions, please feel free to reach out to the Facilities Management office at 319-273-4400, Monday through Friday, 7:30 a.m. to 4:30 p.m.
Go to your department and find out where your office is, and make sure that you have a computer, office supplies, etc.
Confirm that you know your teaching schedule, where you are teaching (and do you need a key to get into the room?).
Confirm dates, times and locations for New Faculty Orientation, the Fall Faculty Workshop, and other departmental meetings. If you have not received information about New Faculty Orientation by one month before the beginning of the Fall semester, please contact Jonathan Chenoweth, Director, Center for Excellence in Teaching and Learning,
Within the first month of the semester
Post your office hours outside of your office door.
voice mail message on your phone.
Add your contact information to the
UNI Alert system. The UNI Alert system notifies the campus community of emergencies and threats to physical safety in emergency situations such as tornados, acts of violence, cancelled classes, university closure, etc. To add contact information, the employee needs to log in to MyUniverse and click on “Manage My UNI Alert Contacts” in the Emergency Preparedness section.
In the event you are injured or experience a sudden illness or other emergency while at work, it is important to have accurate, up-to-date
Emergency Contact Information available so contacts can be notified.
Ensure completion of various required and suggested
online training courses such as Title IX, Free Speech, Data Security and FERPA Basics.
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