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Additional Holiday Paid Time Off

Additional Holiday Paid Time Off

Information for non-temporary benefits eligible Institutional Officials, Merit, P&S, and 12 month Academic Administrators

The Governor's office recently announced that State of Iowa employees were to receive two days of additional holiday paid time off in appreciation for employees' hard work during a year of trying circumstances. The Board of Regents has elected to follow the Governor's lead and extend additional holiday paid time off for Regents' staff as well, allowing each institution to administer the additional holiday paid time off in a way that works best for the institution.

Frequently Asked Questions

  1. 1Q: How is UNI implementing the additional holiday paid time off?

    1A: In order to provide maximum flexibility to staff while allowing departments to maintain operational flexibility, UNI is electing to allow staff to utilize the additional holiday paid time off on a regularly scheduled work day between Sunday, November 27, 2022 and Saturday, December 31, 2022, with supervisor approval. The time off is being encouraged to be taken in full day increments to allow for a true rest period from work responsibilities, but it may be taken in as little as one hour increments if needed.

    This holiday paid time off is being provided in addition to the existing scheduled university holidays on December 26 and December 27.

  2. 2Q: Why did UNI choose not to designate the additional holiday paid time off on specific days like the State did?

    2A: Allowing flexibility for when the time is taken helps departments meet their operational needs while aiding staff in meeting personal obligations or reducing the amount of vacation accruals they may need to use during the reduced operations period. It will also allow more staff to be able to take advantage of the time off as opposed to designating specific days that may not work for all departments.

  3. 3Q: Who is eligible for the additional holiday paid time off?

    3A: Non-temporary benefits eligible (50% or greater weekly FTE) Merit and P&S staff, Institutional Officials and 12 month Academic Administrators, hereinafter referred to as staff, are eligible for the additional holiday paid time off. Temporary staff, non-temporary staff scheduled less than 20 hours per week, graduate assistants and student employees are not eligible.

  4. 4Q: Are new staff hires eligible for the additional holiday paid time off?

    4A: Staff meeting the above-referenced criteria and hired prior to November 27, 2022 are eligible for the additional holiday paid time off. Staff hired between November 27-December 31, 2022 would only be eligible for some or all of the additional holiday paid time off at the discretion of the employing department, based on operational needs.

  5. 5Q: How much additional holiday paid time off will eligible staff receive?

    5A: Eligible staff may use up to 2 days (16 hours, prorated for part-time) of additional holiday paid time off to use during times they would otherwise be scheduled to work, with supervisor approval.

  6. 6Q: If I am part-time, how do I calculate how many hours I have available to take?

    6A: Consistent with other holidays, part-time non-temporary benefits eligible staff (50% or greater FTE, but less than 100% FTE) have a prorated holiday benefit. Weekly scheduled hours divided by 5 provides the holiday benefit per holiday. So a staff member who works 20 hours per week would receive 8 hours of additional holiday paid time off (20 / 5 = 4 hours x 2 holidays = 8 hours). A staff member who works 30 hours per week would receive 12 hours of additional holiday paid time off (30 / 5 = 6 hours x 2 holidays = 12 hours).

  7. 7Q: Can I use the additional holiday paid time off during the reduced operations period when I had originally planned to use my accrued vacation or compensatory time?

    7A: Yes, the additional holiday paid time off may be used during a regularly scheduled work day through the portion of the reduced operations period including December 23-31, 2022.

  8. 8Q: How do I reflect the additional holiday paid time off on my time card?

    8A: When any of the additional holiday paid time off hours are used, the “Holiday” time card code is to be utilized. Eligible staff and their supervisors are responsible to track usage ensuring they do not exceed their allotted additional holiday paid time off. If a staff member codes more than their allotted additional holiday paid time off, they will be contacted to make a correction to the affected time card replacing the time with vacation or compensatory time accruals or Off Duty (unpaid time).

  9. 9Q: If I do not take my additional holiday paid time off between November 27-December 31, 2022 or I terminate employment during this time, can I be paid out the value of the hours?

    9A: No. There will be no cashing out of unused additional holiday paid time off hours for any reason. If there are circumstances in a department that do not allow for staff to use the additional holiday paid time off during the November 27-December 31, 2022 timeframe, the supervisor should contact HRS (hrs-employment@uni.edu) for assistance.

  10. 10Q: Can I record the additional holiday paid time off on weeks that I am already working my regularly scheduled hours, thereby increasing my pay for that time period?

    10A: No. The intent of the additional holiday paid time off is for staff to take time off of work. It should not result in increasing payroll costs for the university. If there are circumstances in a department that do not allow for staff to use the additional holiday paid time off during the November 27-December 31, 2022 timeframe, the supervisor should contact HRS (hrs-employment@uni.edu) for assistance.

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