Human Resource Services

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The 2021 Benefits Open Enrollment period is Sunday, November 1 through Monday, November 30, 2020. For more information and to enroll in a 2021 FSA please visit the Open Enrollment website.

  • My Benefits | Workplace Accommodation Services

My Benefits | Workplace Accommodation Services

Workplace Accommodation Services

COVID-19 Accommodation Process

In response to the current coronavirus pandemic, employers are making adjustments in the way many people work. The University of Northern Iowa recognizes that there may be some employees with medical conditions or disabilities that require temporary reasonable accommodations as a result of COVID-19. We are committed to providing a safe and healthy work environment for our employees; therefore, Human Resource Services (HRS) is providing the information below for faculty and staff seeking flexible work arrangements or other COVID-19 related accommodations during the 2020-2021 academic year.

  • The University is implementing an expedited process to consider reasonable accommodation requests for ADA-qualified employees who are impacted by the COVID-19 pandemic.
  • All COVID-19 accommodation requests received by HRS will be evaluated on a case-by-case basis to determine whether the employee's disability or health condition necessitates an accommodation and how a proposed accommodation will enable the employee to continue performing the essential functions of their position.
  • The COVID-19 Workplace Accommodations Medical Certification form should be utilized for COVID-19 related accommodation requests. This form requires the employee's healthcare provider to offer limited information that verifies the medical condition or disability and the impact on their ability to perform their essential job functions. Please do not use the "regular" workplace accommodation forms for COVID-19 related requests.
  • Employees who wish to avoid exposing a vulnerable family member to COVID-19 do not qualify for an ADA accommodation through this process and should speak to their supervisor or department head about flexible work arrangements that might meet their needs.
  • The ADA reasonable accommodations process is not intended to address employees who test positive for COVID-19 or have symptoms as those situations are addressed by other University policies/practices.

Faculty members requesting to teach online during the Spring 2021 semester who have been directed to HRS, should complete the COVID-19 Telework or Flexible Work Arrangement Request survey

  • Faculty members who complete the survey and indicate a medical condition or disability will be asked by HRS to complete the COVID-19 Workplace Accommodations Medical Certification to support their request.
  • The COVID-19 workplace accommodations process will be utilized for employees who complete the survey and indicate that they are at higher risk for serious illness from COVID-19 due to a CDC-listed medical condition or disability.

COVID-19 Workplace Accommodation Medical Certification

Employees who request telework during for COVID-19 related reasons (or otherwise) should first review the HRS Telework Policy 4.26 and discuss your request with your supervisor.

  • Staff who are approved to telework by their supervisor should follow the telework policy and complete the Telework Agreement form found on the HRS Telework web page.
  • Staff who have or mention health concerns would still fall under the telework policy process if easily approved to work from home under these circumstances.
  • Faculty members who have received approval to teach online courses for the Fall 2020 semester are not required to establish a formal telework agreement.

Employees requesting flexible work arrangements outside the scope of a telework agreement or whose supervisor has not granted their telework request should complete the COVID-19 Telework or Flexible Work Arrangement Request survey

  • The COVID-19 workplace accommodations process will be utilized for employees who complete the survey and indicate that they are at higher risk for serious illness from COVID-19 due to a CDC-listed medical condition or disability.
  • Employees who complete the survey and indicate a medical condition or disability will be asked to complete the COVID-19 Workplace Accommodations Medical Certification to support their request.

Employees who have a medical impairment or disability that restricts them from wearing a face mask should have their healthcare provider complete the COVID-19 Workplace Accommodation Medical Certification.

COVID-19 Workplace Accommodation Medical Certification

Request a Workplace Accommodation

If you are an individual with a disability, and feel a workplace accommodation is necessary for you to perform the essential functions of your position, it is important for you to disclose your disability. Disclosure simply means to let appropriate personnel know about your disability. Disclosing a disability, if not visible, is a very personal decision. This can be done at any point in the employment process (i.e. before the job offer, after job offer but before employment, or after employment begins).

An employee with a disability who wishes to request an accommodation must contact his/her supervisor or the Leave & Accommodations Coordinator located in Human Resource Services. All University employees in a supervisory capacity are required to report to the Leave & Accommodations Coordinator any request for an accommodation received.

If you prefer to work directly the Leave & Accommodations Coordinator, it is important to know that your supervisor may still need to learn about your disability, in order to appropriately provide an accommodation. The information disclosed will be kept on a need-to-know basis. When requesting an accommodation, you will need to provide documentation of your disability, including limitations you experience in completing the essential functions of the position.

Provided below are forms necessary, to help facilitate this process and gather information.

For more information Contact:
Melissa Ward, Human Resource Services at melissa.ward@uni.edu or call (319) 273-6164.