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My Benefits | I am Getting Married, Declaring a Domestic Partnership or Common Law Union

I am Getting Married, Declaring a Domestic Partnership or Common Law Union

The following web page answers these questions and supports Academic Administrators, Faculty, Institutional Officials, P&S, and Merit Supervisory & Merit Confidential employees who are currently employed at the university.

Timeline

4-6 Months Prior

  • Create a checklist of items that might need changed when you get married, the following items could be considered:
    • Health, dental, and vision insurance
    • Life insurance beneficiaries
    • Health Care or Dependent Care Flex Spending
    • Voluntary Term Life (VTL)
    • Emergency contacts
    • Name change
    • Tax forms
    • Address change
    • Work email address
  • For more information on: health, dental, and vision coverage, voluntary term life and accidental death & dismemberment, flex spending, and beneficiaries, please see the detailed sections below.

2-4 Months Prior

  • Review all insurance plans that you might be eligible for to determine what plan works best for you and your spouse/partner and possible dependents.
    • Are you eligible to enroll in any of the UNI health, dental and/or vision insurance? To see what plan would work best for you and your soon-to-be spouse/partner and possible dependents visit our website.
    • Is your soon-to-be spouse/partner employed? Do they qualify for health, dental and/or vision coverage through their employer? If so, you will want to compare those options to the UNI plans to see what plan works best for you and your new family.
    • If you choose to enroll in a UNI plan, did you consider signing up flexible spending plan? The Health Care FSA will use pre-tax dollars to pay for co-pays, coinsurance, and deductible charges from your health, dental, and vision plans.
  • Review optional Voluntary Term Life Insurance for yourself, soon-to-be spouse/dependents
  • Review your current beneficiaries. Will they need to be updated once you are married?

1 Month Prior

  • When you have decided which plans you and your spouse/partner would like to enroll in plan ahead and find out what the enrollment process is.
  • If you decide to enroll into a plan through UNI you will need to provide the following documentation:
    • Marriage:
      • Marriage License, or
      • Notarized copy of a public record showing date of marriage
    • Domestic Partner:
      • Declaration of Same-Sex Domestic Partnership for Enrollment or Eligibility, or
      • Affidavit of Domestic Partnership, or
      • Registration of Domestic Partnership, or
      • Affidavit of Dependency for Tax Purposes
    • Common law Spouse:
      • Affidavit of Common Law Marriage

1 Week After

  • Now that you’re officially married you should start making changes, if needed, to the topics that were covered above. Once you have the necessary documentation you will be ready to make your benefit and/or name changes. Please remember that you have 30 days (from the time of the life event) to make these changes.
  • Have any personal information that needs to be updated such as name, address, and emergency contacts? These can be updated by logging into My UNIverse and selecting Update My Personal Information.
  • You may also need to update your tax information now that you’re married. This can be done by logging into eBusiness Suite and selecting W-4 Form Employee Withholding Allowances under the UNI Employee Self Service link.

Personal Information

After a marriage there are many things that may need to be updated:

Personal information such as name, address, and emergency contacts can be updated by logging into My UNIverse and choosing 'Update My Personal Information.'

Tax information can be updated by logging into the eBusiness Suite and selecting W-4 Form Employee Withholding Allowances under the UNI employee Self Service link.

Documentation

Acceptable Documentation must be provided to support a change in benefits and/or a name change.

  • Marriage:
    • Marriage license, or
    • Notarized copy of a public record showing date of marriage
  • Domestic Partner:
    Fully executed and notarized forms including:
    • Declaration of Same-Sex Domestic Partnership for Enrollment or Eligibility, or
    • Affidavit of Domestic Partnership, or
    • Registration of Domestic Partnership, or
    • Affidavit of Dependency for Tax Purposes
  • Common Law Spouse:
    • Affidavit of Common Law Marriage

Health, Dental, & Vision Coverage

You may add eligible family members to your health, dental and vision plans within 30 days of getting married. For a marriage this would be a new spouse, and any child that your spouse has guardianship over. You are allowed to cancel coverage if you become newly covered by your spouse's plan. You may also change from one plan option to another. Coverage changes are effective the first of the month after the event. Any other changes to your plan must be made during the open enrollment period. 

Employees may elect to pay their portion of the family health and/or dental insurance premiums with after-tax dollars instead of pre-tax. Participation begins when your first health and/or dental insurance premium is deducted from your payroll, providing you enroll at the same time you enroll in the insurance plan(s). You have 30 days from the date of employment to opt-out of pre-tax deductions, but if you delay enrollment beyond the time you enroll in the insurance plan(s), the first premium deduction may not be made after-tax.

To make a change due to a life event, please use Benefits Self-Service System.

Benefits Self-Service Login

Voluntary Term Life (VTL) Insurance and Accidental Death & Dismemberment

You may enroll or increase the amount of your Voluntary Term Life Insurance (VTL) and Accidental Death & Dismemberment (AD&D) Insurance for yourself, your spouse, and your children. Spouse and child coverage cannot exceed 100% of your coverage. If elected, this coverage would be in addition to the university provided life insurance, and you pay the full cost of the premium with after-tax dollars through monthly payroll deduction. If you are not already enrolled in VTL proof of good health will be required.

The monthly premiums vary based on the age of the applicant and the coverage chosen. For more information on the premiums and coverage amounts, view the Benefits-At-A-Glance informational handout.

To make a change due to a qualifying life event, please log into Benefits Self-Service.

Flex Spending – Health Care and Dependent Care

If you need to make a change or enroll in health care or dependent care flex spending due to a qualifying life event, you can do so by logging into Benefits Self-Service. Your deductions will start the first of the month after the election is made.

Beneficiaries

If you need to update your life insurance beneficiaries due to a qualifying life event, you can update at anytime through Benefits Self-Service.

For IPERS beneficiaries, please fill out the IPERS Enrollment and Beneficiary Designation Form and submit to IPERS at the address on the form.

To update your TIAA beneficiaries please log onto the TIAA website and update your beneficiaries accordingly.

If you have additional questions, please contact Human Resource Services at 319-273-2423 or email your inquiry to hrs-benefits@uni.edu and a member of the Benefits team will respond.