I am Having a Baby
A Qualified Life Event
Pregnancy support benefits are available to use at any point in a pregnancy.
Extra Pregnancy Support
For pregnant women covered on one of UNI's health plans, Wellmark Blue Cross and Blue Shield offers a free Pregnancy Support Program. Among the services offered is one-on-one support from an Advanced Care Nurse that is available 24 hours a day, 7 days a week. Register or log in to myWellmark to start utilizing this service, or call 800-552-39930 ext. 3727 to request a call from an Advanced Care Nurse.
Additional Free Teeth Cleaning
Pregnant women on UNI's dental plan are eligible for one additional free teeth cleaning through Delta Dental’s Enhanced Benefits. An additional teeth cleaning provides benefits to both the baby and the mother. See more information on our dental website.
3 Months Before Life Event
Create a checklist of items that might need changed when you have a baby, the following items could be considered:
- Consider your Family and Medical Leave Act (FMLA) rights and eligibility. If eligible, apply and work with the Employee Leave Coordinator for a successful leave.
- Will you need to consider a new plan, or newly enroll into UNI health, dental and/or vision plans? To see what plan would work best for you and your family please visit our website.
- If you choose to enroll/change in a UNI plan, did you consider signing up for the flexible spending plans. The Health Care Flex Spending Account (FSA) will use pre-tax dollars to pay for co-pays, coinsurance, and deductible charges from your health, dental, and vision plans. The Dependent Care FSA will use pre-tax dollars to pay for daycare costs.
- Review optional Voluntary Term Life Insurance coverage. You may increase, decrease, or remove the coverage due to the birth.
- Review your current beneficiaries. Will they need to be updated once you have a baby?
2 Months Before Life Event
Take time to review your benefit options and make an informed decision.
Family & Medical Leave Act (FMLA)
Eligible employees may receive up to 12 weeks of unpaid, job-protected leave, a year. Having a baby can qualify you for that leave. Forms are required to be approved for FMLA and can be found on the Family & Medical Leave Act website.
Health, Dental, & Vision Coverage
You can enroll in coverage or add dependents to your health, dental, and vision plans within 60 days of having a baby. You may also change from one plan option to another. If you do complete a midyear change in plans, any deductible amount or amount towards your maximum out-of-pocket will transfer to your new plan. Coverage will be effective the date in which the baby is born. If making a plan change or enrolling for the first time, the coverage for the employee and any other covered family members will retro date back to the first of the month in which the baby was born. Any other changes to your plan must be made during the open enrollment period.
If you need to update your life insurance beneficiaries due to a qualifying life event, please use the Benefits Self-Service System.
For IPERS beneficiaries, please fill out the IPERS Enrollment and Beneficiary Designation form and submit to IPERS at the address on the form.
To update your TIAA beneficiaries please log onto the TIAA website and update your beneficiaries accordingly.
Flex Spending – Health Care and Dependent Care
You can change or enroll in Flexible Spending Accounts (FSA) due to a qualifying life event. Your deductions will start the month after the election is made but you are able to submit for reimbursement for claims from the date the baby was born.
Voluntary Term Life Insurance and Accidental Death & Dismemberment
You may enroll or increase the amount of your Voluntary Term Life Insurance (VTL) and Accidental Death & Dismemberment (AD&D) Insurance for yourself, your spouse, and your children. For more information on the rates and coverage amounts, view the Benefits-At-A-Glance informational handout.
Enrollment and Changes Made Easy
Enrollment and changes for to your benefits are completed through the Benefits Self-Service System.
1 Month Before Life Event
When you have decided which plans you and your family would like to enroll in, plan ahead and prepare to have all of the documentation to complete the enrollment process.
If you decide to enroll into a plan through UNI you will need to provide the following documentation:
- Birth Certificate which includes parents names
- Social Security Number
The Day of the Life Event
Paid Time Off
Faculty and staff may use accrued sick leave for the medically necessary period immediately following the birth of a child (typically 6-8 weeks). This time should be recorded sick leave on the employee's monthly time card.
Staff members may use vacation to remain in paid status due to leave for the birth of a child.
Note:Faculty do not accrue vacation.
When You Obtain Documentation
Ready to Make Changes
- You should start making changes, if needed, to the topics that were covered above. Once you have the necessary documentation you will be ready to make your benefit and/or name changes. Please remember that you have 60 days (from the date of birth) to make these changes. The effective date of the baby's coverage will be their date of birth. Any other changes to the plan will be effective the first of the month in which the baby was born.
- You may also need to update your tax information. This can be done by logging into eBusiness Suite and selecting W-4 Form Employee Withholding Allowances under the UNI Employee Self Service link.
Acceptable documentation must be provided to support a change in benefits.
- Birth certificate which includes parents names
- Social Security Number
If the recorded birth certificate is not available within 30 days after the birth, a copy of an official birth record (such as a hospital release form that lists the mother's and child's names) could be accepted.
Enrollment and Changes Made Easy
To make a change due to a life event, please use Benefits Self-Service System.
If you have additional questions, please contact the Human Resource Services Benefits Team or by calling 319-273-2423.