Human Resource Services

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Coronavirus (COVID-19) Updates

The University has developed the website prepare.uni.edu to provide timely information to campus. This website is updated regularly with information regarding the university's preparation and response to COVID-19.

Due to COVID-19 social distancing recommendations, Human Resource Services will not be accepting walk-ins.

Office hours will remain the same: Monday-Friday, 8:00 a.m.- 4:30 p.m.

General Questions

Call 319-273-2422 or send an email to hrs-mail@uni.edu.

Benefit Questions

Call 319-273-2423 or send an email to hrs-benefits@uni.edu.

Leave Questions

Call 319-273-6164 or send an email hrs-leaves@uni.edu.

Merit Applications

Forms can be emailed to hrs-meritapplications@uni.edu, faxed to 319-273-2927, or slid under the door of Gilchrist 027.

New Hires Needing to Complete New Hire Paperwork

Call 319-273-2422 for further direction.

Medicare Part B Forms*

Ensure section A of the form is complete and slide under the door. HRS Benefits will reach out by phone or email when complete.

Benefit Self-Service Assistance

Call 319-273-2423 and we will assist you while you are at an internet enabled computer.

Other Benefit or Insurance Related Forms*

Slide employer portions under the door. HRS Benefits will reach out by phone or email when complete.

*Please do not send personally identifiable information (e.g., social security numbers, birth dates, etc.) through email.

To contact a Human Resource Services staff directly, visit our Contact Us web page. If you are unsure who to contact, visit our About Us web page.

  • My Benefits | Faculty Leave of Absence Benefits

My Benefits | Faculty Leave of Absence Benefits

A leave of absence is approved time off work. Leaves of absence can be granted for the following reasons:

  1. Court and Jury Service Leave
  2. Family & Medical Leave Act (FMLA)
  3. Military Leave
  4. Professional Development Assignment
  5. Sick Leave Accruals
  6. Sick Leave Bank
  7. UNI Holidays
  8. Unpaid Long Term Leave for Faculty

1. Court and Jury Service Leave

When a faculty member is required to appear as a witness or serve as a member of a jury in connection with public or private litigation, they will be entitled to regular compensation provided pay received for such service (other than travel or personal expense reimbursement) is surrendered to the university cashier. Such leave is to be noted on the monthly timecard.

2. FMLA

The Family and Medical Leave Act (FMLA) was passed by Congress and went into effect on August 5, 1993. The FMLA provides up to 12 weeks of unpaid, job-protected leave per year to eligible employees for certain family, medical, and military-related reasons. During the 12 weeks of leave, the university is required to continue to pay the university share of the health, dental, life and long term disability insurance premiums, and the employee is still responsible to pay for their portion of the health and dental premiums.

Learn More

3. Military Leave

An employee who is a member of the National Guard or Reserve component of the United States Armed Forces will be granted leave with pay for a period or periods not to exceed 30 days per calendar year, provided the employee is called for field training, active duty, or in connection with an emergency condition (flood, riot, etc.). A copy of the employee's military orders must be filed with the Human Resource Services prior to the leave period. The university is committed to complying with all rules and regulations relating to military leave, including the USERRA and Iowa Code 29A.28.  

4. Professional Development Assignment

The university may grant a leave up to one academic year to undertake approved programs of study, research, or other professional activity. For additional information see Professional Development Assignment as outlined in the Faculty Handbook. 

5. Sick Leave Accruals

On the first day of each semester, 7 and 1/2 days (60 hours) will be added to the accumulated sick leave of each member of the unit holding a full-time non-temporary appointment. Fractional credit, to the nearest day, will be credited to each member on a fractional appointment. Example, if a temporary faculty member is working 50% during the semester, they will receive 30 hours. If the faculty member's first working day is earlier than the regular first working day of the semester, the 7 and 1/2 days will be credited on such first working day.

The maximum accumulated sick leave credit shall be 120 days. Sick leave shall not accrue during an unpaid leave of absence. Sick leave accrual will be prorated for faculty serving less than full time.

Sick leave is leave with regular pay granted for personal injury or illness (including pregnancy). Family caregiving leave is the portion of a faculty member's accrued sick leave that may be used following the faculty member's birth/adoption of a child or to care for the faculty member's spouse, child, domestic partner, or parent with an injury or illness. A faculty member may use up to 15 days of family caregiving leave per academic year.

6. Sick Leave Bank

A sick leave bank with 550 days is established July 1 each year for use by faculty. The sick leave bank does not accumulate from year to year but begins with each fiscal year with 550 days.

A faculty member may use days from the bank; however, the use of sick leave days from the bank shall be limited to faculty members who have used all of their accumulated sick leave days, have not yet met the elimination period for long-term disability (LTD), and suffer from serious and/or chronic or long-term illness. Sick leave bank days may not be used during a short term illness. A faculty member must be eligible for LTD in order to use sick leave days from the bank.

For additional information see Sick Leave Bank as outlined in the Faculty Handbook.

7. UNI Holidays

Employees with non-temporary appointments and at least a half-time schedule are eligible for holiday pay. Holidays for employees with part-time schedules are pro-rated from the full-time equivalent as it relates to the employee's weekly schedule. Employees with less than a 12 month appointment are eligible for holidays falling during periods when work is normally scheduled. Staff members with a temporary, on-call, or seasonal appointment are not entitled to holiday pay. Holidays are to be recorded on the staff member's weekly or monthly timecard.

UNI employees receive eleven (11) holidays per year. Two of these are "personal holidays" and are included in the vacation accrual (exception: Faculty do not accrue vacation).

University Calendar Holidays for 2019

  1. New Year's Day Tuesday, January 1, 2019
  2. Martin Luther King's Birthday Monday, January 21, 2019
  3. Memorial Day Monday, May 27, 2019
  4. Independence Day Thursday, July 4, 2019
  5. Labor Day Monday, September 2, 2019
  6. Thanksgiving Day Thursday, November 28, 2019
  7. Friday after Thanksgiving Friday, November 29, 2019
  8. University Holiday Tuesday, December 24, 2019
  9. Christmas Day Wednesday, December 25, 2019

University Calendar Holidays for 2020

  1. New Year's Day Wednesday, January 1, 2020
  2. Martin Luther King's Birthday Monday, January 20, 2020
  3. Memorial Day Monday, May 25, 2020
  4. Independence Day (observed) Friday, July 3, 2020
  5. Labor Day Monday, September 7, 2020
  6. Thanksgiving Day Thursday, November 26, 2020
  7. Friday after Thanksgiving Friday, November 27, 2020
  8. University Holiday Thursday, December 24, 2020
  9. Christmas Day Friday, December 25, 2020

8. Unpaid Long Term Leave for Faculty

Public Office Leave
Faculty Members elected or appointed to a full-time public office shall be granted an unpaid leave of absence for a maximum of four (4) years.

Professional or Personal Leave

Faculty Members may be granted paid or unpaid leave of absence for professional or personal reasons with the consent of the university.

Child Care Leave
A Faculty Member shall be granted an unpaid leave of absence, for a period not to exceed one semester, when a Faculty Member becomes a parent through childbirth or adoption of a child of less than 13 years of age. The university shall not be obligated to grant the leave to more than one parent if both parents are employed by the university. To be eligible for this leave, a Faculty Member must provide 60 calendar days of written notice whenever practicable.

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